1. Purpose
This notice explains how klyr collects, uses and protects personal data belonging to contractors, freelancers, crew and temporary staff. It complies with UK GDPR and the Data Protection Act 2018.
2. Data We Collect
We may collect:
- Contact details (name, phone number, email)
- Payment information (bank account, invoices, UTR)
- Identification where required (right to work, certifications)
- Emergency contact details
- Project availability and skills
- Communications and correspondence with klyr
- Any data required for safe set operations (e.g. medical notes voluntarily provided)
3. How We Use Your Data
We use contractor data to:
- Book and manage work assignments
- Process payments and contracts
- Comply with tax, legal or health and safety obligations
- Communicate project details, schedules and expectations
- Maintain accurate internal records
- Ensure appropriate certifications (e.g. self-employed status, driving licences, H&S qualifications)
We do not use contractor data for marketing unless explicitly agreed.
4. Lawful Basis
We process data under:
- Contract (to engage you for work)
- Legal obligation (tax, right to work, safety requirements)
- Legitimate interests (project planning, communication, crew management)
- Consent (specifically for voluntary sensitive data e.g. medical info)
5. Data Sharing
We may share contractor data with:
- Clients where required for project access or approvals
- Insurers and payroll/accounting providers
- Locations and studios for access and accreditation
- Emergency services in the event of an incident
We never sell or trade personal data.
6. Data Retention
We retain contractor data only as long as needed for:
- Legal requirements
- Accounting and tax obligations
- Project documentation
- Health and safety records
7. Data Storage
klyr stores personal data on secure UK or EEA-based cloud services where possible, and does not transfer data internationally without appropriate safeguards.
8. Your Rights
Contractors have the right to:
- Access their data
- Request correction or deletion
- Object to certain processing
- Withdraw consent where applicable
- Complain to the ICO if concerned
Requests can be made by contacting Data Protection Lead - data.protection@weareklyr.com
9. Security
klyr uses appropriate technical and organisational measures to protect contractor data, including access controls, secure cloud services and encrypted communications where possible.
10. Updates
This notice is reviewed annually and updated as required.
